At the beginning of the school year, each staff member developed SMART goals for four areas - intervention, extension, professional development, and communication - and these goals were recorded on Google Docs and then linked to a Google Spreadsheet.
Even though this seemed a cumbersome procedure at the time, the shared digital records are really paying off now. When we conduct our midyear reviews of these SMART goals, we can now use another Google Doc as a teacher reflection sheet, and a Google Form to capture the reviewer's feedback during the 1-1 meeting.
In addition, to help explain the review process, it was easy to create a Google Presentation with appropriate links for those who are shared in on these documents.
Instead of shuffling paper forms back and forth, the system has become quite streamlined, but more importantly the meetings have been great for both teachers and reviewers.
Think about your systems!
(Links to docs have been removed)